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Admin Supervisor at Halogen Group

  • Full Time
  • Lagos

Website Halogen Group

Halogen Group formerly known as Halogen Security Company Limited was incorporated in July 1992 as a private limited liability company, to fill the yawning gaps in quality security services in Nigeria. We lead the West African security solutions market, as we continually focus on delivering valued solutions across the industry’s value chain as the number one integrated safety and security solutions group. Our competence in risk management deepens our capability in Physical Security, Electronic Security, Virtual & Cyber Security, Telematics, Journey Management, Outsourcing, Background Checks, and Polygraph Examination, Risk Assessment, and Training- for organizations, businesses, government establishments and individuals.

Admin Supervisor at Halogen Group, Qualified Candidates should Apply. Click for more Jobs

 

 

We are recruiting to fill the position below:

Job Title: Admin Supervisor

Location: Lagos
Employment Type: Full-time

 

 

Admin Supervisor at Halogen Group

 

 

Job Description
Admin Supervisor Admin & Compliance:

  • Monitor and track stocks of office supplies, initiating orders as needed to maintain adequate inventory levels.
  • Supervise office assistant, ensuring adherence to company policies and standards.
  • Ensure basic facilities (e.g., generators, lights, water) are operational and well-maintained to support daily operations.
  • Ensure compliance with government regulations, and environmental, health, and security standards within the store premises.
  • Maintain a safe working environment for staff and a welcoming atmosphere for customers. Manage office documents, including reports, memos, emails, letters, and invoices, both in hard and soft copies.
  • Manage staff meetings and minutes taking and communicate minutes to all departments.
  • Work closely with the internal auditor on accurate bookkeeping, inventory management, and the financial management of petty cash for business operations.
  • Work with HR to effectively manage direct reports. Vehicle Management
  • Supervise drivers and security personnel, ensuring adherence to company policies and standards.
  • Coordinate vehicle inspections to ensure compliance with safety and regulatory standards. Develop and implement efficient routes for deliveries and pickups to optimize fuel consumption and minimize transit times.
  • Monitor fuel consumption and maintain accurate records of fuel usage for each vehicle. Oversee vehicle maintenance schedules, including scheduling regular servicing, repairs, and inspections to prevent breakdowns and ensure roadworthiness.
  • Manage vehicle insurance policies, including renewals, claims processing, and maintaining up-to-date insurance documentation.
  • Coordinate with vendors and service providers for vehicle repairs, maintenance, and other related services.
  • Investigate and resolve any vehicle-related incidents, accidents, or complaints promptly and in compliance with company protocols.
  • Stay updated on relevant regulations, laws, and best practices related to vehicle management, transportation, and safety standards.

Qualifications

  • Bachelor’s Degree in Business Administration, Management, or related field.
  • Excellent communication and interpersonal skills for effective leadership and team management.
  • Strong organizational abilities to oversee multiple tasks and ensure smooth office operations.
  • Attention to detail to maintain accurate records and ensure compliance with regulations.
  • Problem-solving skills to address issues related to office facilities, compliance, and vehicle management.
  • Leadership qualities to supervise staff and provide guidance in adherence to company policies.
  • Ability to work under pressure and prioritize tasks to meet deadlines effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for document management and reporting.
  • Familiarity with inventory management systems for tracking office supplies and maintaining adequate stock levels.
  • Knowledge of basic facilities management to ensure operational functionality of office equipment and utilities.
  • Understanding of government regulations, environmental, health, and security standards to ensure compliance within the premises.
  • Experience with bookkeeping and financial management principles for petty cash handling and budget oversight.
  • Familiarity with vehicle management systems for scheduling maintenance, tracking fuel consumption, and managing insurance policies.
  • Knowledge of transportation logistics to optimize delivery routes and minimize transit times.
  • Ability to coordinate with vendors and service providers for vehicle repairs, maintenance, and insurance claims processing.
  • Understanding of safety protocols and regulatory standards for vehicle management and transportation operations.

 

Application Closing Date
22nd February, 2024.

 

How to Apply
Interested and qualified candidates should send their CV to: resourcing@halogen-group.com using the Job Title as the subject of the mail.

To apply for this job email your details to resourcing@halogen-group.com

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