Project Administrative Assistant at the International Institute of Tropical Agriculture (IITA)

Project Administrative Assistant at the International Institute of Tropical Agriculture, Qualified candidates should Apply. Click for more Jobs.

We are recruiting to fill the position below:

Job Title: Project Administrative Assistant

Ref. No: IITA-P&C-NRS2023- 023
Location: Ibadan, Oyo
Recruitment Type: National
Contract Duration: 2-year renewable contract

Duties

• Assist the Project Administrator and other senior project team members with day to day administrative processes and functions.
• Facilitate organization of project events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.
• Implement project social media strategy, manage project social media accounts, and attend to requests from social media and other communication platforms.
• Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.
• Manage inventory of project vehicles, drivers and duty trips and ensure timely vehicle maintenance in collaboration with FMS.
• Raise and process purchase requisitions and follow up with Supply chain and finance to ensure delivery.
• Handle project enquiries and proactively engage with project team members to ensure that responses are provided in a timely manner.
• Perform any other job-related duties that may be assigned by the project manager(s) or other senior project team members.

Qualifications

• B.Sc / HND in Business Administration, Public Administration or any other related field with a minimum of two (2) years experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Be proficient in Microsoft Office packages, with demonstrated experience with setting up and providing support for online meetings using Zoom or MS Teams.
• Have excellent oral and writing communication skills in English.
• Be well organized, able to multitask and work under pressure with minimal supervision.
• Have a positive attitude, strong team spirit and excellent administrative service orientation.

Remuneration

• We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
23rd May, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click here for more information (PDF)

Note

• Interested applicants should complete the online application by attaching a detailed Cover Letter and curriculum vitae saved with their names in Microsoft word format.
• The application must include the names and e-mail addresses of three (3) professional referees which must include the applicant’s current or previous direct Supervisor, Professional Colleague, and evidence of current remuneration package.
• IITA is an equal-opportunity employer and is committed to building a diverse workforce, particularly welcoming applications from women. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted.