{"id":6885,"date":"2022-12-11T16:38:53","date_gmt":"2022-12-11T16:38:53","guid":{"rendered":"https:\/\/graduatejob.com.ng\/?post_type=job_listing&#038;p=6885"},"modified":"2022-12-11T16:50:11","modified_gmt":"2022-12-11T16:50:11","slug":"administrative-assistant-at-palladium","status":"publish","type":"job_listing","link":"https:\/\/graduatejob.com.ng\/job\/administrative-assistant-at-palladium\/","title":{"rendered":"Administrative Assistant at Palladium Group (Nigeria SCALE)"},"content":{"rendered":"<p>Administrative Assistant at Palladium Group, Qualified candidates should see the job detail and apply. <span style=\"text-decoration: underline;\"><a href=\"https:\/\/graduatejob.com.ng\/airtel-nigeria-recruitment-2\/\" target=\"_blank\" rel=\"noopener noreferrer\">Click for more Jobs<\/a><\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>We are recruiting to fill the position below:<\/p>\n<p><strong>Job Title: Administrative Assistant &#8211; Nigeria Strengthening Civic Advocacy and Local Engagement (SCALE)\u00a0<\/strong><\/p>\n<p><strong>Location:<\/strong>\u00a0Abuja, Nigeria)<br \/>\nDuration: 1 year, with the possibility of extension for additional two years.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Administrative_Assistant_at_Palladium_Group\"><\/span>Administrative Assistant at Palladium Group<span class=\"ez-toc-section-end\"><\/span><\/h2><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6636c1d93df93\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6636c1d93df93\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/graduatejob.com.ng\/job\/administrative-assistant-at-palladium\/#Administrative_Assistant_at_Palladium_Group\" title=\"Administrative Assistant at Palladium Group\">Administrative Assistant at Palladium Group<\/a><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/graduatejob.com.ng\/job\/administrative-assistant-at-palladium\/#Background\" title=\"Background\">Background<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/graduatejob.com.ng\/job\/administrative-assistant-at-palladium\/#Purpose_of_Position\" title=\"Purpose of Position\">Purpose of Position<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/graduatejob.com.ng\/job\/administrative-assistant-at-palladium\/#Roles_and_Responsibilities\" title=\"Roles and Responsibilities\">Roles and Responsibilities<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/graduatejob.com.ng\/job\/administrative-assistant-at-palladium\/#Position_Requirements\" title=\"Position Requirements\">Position Requirements<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n<p>&nbsp;<\/p>\n<div><\/div>\n<div>\n<h5><span class=\"ez-toc-section\" id=\"Background\"><\/span><strong>Background<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h5>\n<ul>\n<li>Nigeria SCALE project is a USAID-funded 5-year project (Oct 08, 2020 \u2013 Oct 07, 2025), implemented by Palladium in collaboration with the local resource partners.<\/li>\n<li>The goal of the Nigeria SCALE project is to strengthen the financial, management and advocacy capacity of local civil society organizations (CSOs) and Business Membership Organizations (BMOs) in Nigeria to create a more accountable, transparent, peaceful, and democratic Nigeria with more effective and efficient public service delivery.<\/li>\n<li>The SCALE project supports civil society organizations (CSOs) and business membership organizations (BMOs) across all of USAID\/Nigeria\u2019s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.<\/li>\n<li>The project is designed to enhance local civil society organizations\u2019 ability to be positive and responsible change agents in Nigeria.<\/li>\n<\/ul>\n<p>The project has five main components:<\/p>\n<ul>\n<li>Component One \u2013 Improve CSO organizational capacity,<\/li>\n<li>Component Two \u2013 Enhance capacity for CSO advocacy, collaboration and management,<\/li>\n<li>Component Three \u2013 Improve the policy and regulatory environment for civil society,<\/li>\n<li>Component Four \u2013 Countering Trafficking in Persons (CTIP), and<\/li>\n<li>Component Five \u2013 Sector strengthening and advocacy.<\/li>\n<\/ul>\n<h5><span class=\"ez-toc-section\" id=\"Purpose_of_Position\"><\/span><strong>Purpose of Position<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h5>\n<ul>\n<li>The Administrative Assistant is responsible for supporting the financial administration and assisting in the implementation of programmatic activities of the SCALE Project office.<\/li>\n<li>This position is based in Abuja, Nigeria. The Administrative Assistant will report to the Director of Finance and Administration.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h5><span class=\"ez-toc-section\" id=\"Roles_and_Responsibilities\"><\/span><strong>Roles and Responsibilities<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p>General:<\/p>\n<ul>\n<li>Ensure all administrative matters and logistics of the office are running smoothly.<\/li>\n<li>Work closely with the operations and finance teams to manage and troubleshoot project financial issues as they arise.<\/li>\n<li>Be the first point of contact for the project (e.g. answering the telephone, typing email correspondence as requested or other documents for the team)<\/li>\n<\/ul>\n<p>Finance and Record Management:<\/p>\n<ul>\n<li>Maintain a filing system for the project, including financial records, invoices, and procurement documentation with relevant approvals.<\/li>\n<li>Obtain invoices from vendors as per the project operational manual.<\/li>\n<li>Maintain the office asset register.<\/li>\n<li>Provide assistance in scanning, copying and printing documents as requested by staff.<\/li>\n<li>Prepare monthly financial reports and digital packets of supporting documentation for the review of the Director of Finance and Administration.<\/li>\n<\/ul>\n<p>Programmatic Support:<\/p>\n<ul>\n<li>Assist with logistics for meetings, including finding a suitable venue, obtaining quotes, confirming dates and sending and tracking invitations with participants, including high-level officials.<\/li>\n<li>Procure and compile necessary materials for meetings and the office.<\/li>\n<li>Assist with logistics for project visitors, including arranging interviews, meetings, transportation, accommodations, etc.<\/li>\n<li>Assist with taking notes during staff meetings.<\/li>\n<li>Other tasks as deemed necessary by the COP:<\/li>\n<\/ul>\n<h5><span class=\"ez-toc-section\" id=\"Position_Requirements\"><\/span><strong>Position Requirements<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h5>\n<ul>\n<li>A minimum of 5 years of work experience in a similar administrative role<\/li>\n<li>Prior experience working on USAID-funded projects is preferred<\/li>\n<li>Strong interpersonal and organizational skills are required<\/li>\n<li>Ability to communicate with high-level officials and vendors in a professional manner, both via written and verbal communication<\/li>\n<li>Strong analytical and computer skills; strong attention to detail<\/li>\n<li>Ability to maintain financial records and prepare financial reports<\/li>\n<li>Ability to take initiative, work independently, and to manage multiple priorities under tight deadlines<\/li>\n<li>Fluency in English and a local language is required.<\/li>\n<\/ul>\n<\/div>\n<div>\n<p><strong>Application Closing Date<\/strong><br \/>\nNot Specified.<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<div>\n<p><strong>How to Apply<\/strong><br \/>\nInterested and qualified candidates should:<br \/>\n<strong><a href=\"https:\/\/palladium.csod.com\/ux\/ats\/careersite\/2\/home\/requisition\/17596?c=palladium\" target=\"_blank\" rel=\"noopener\">Click here to apply online<\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Note<\/strong><\/p>\n<ul>\n<li>Please note that we cannot offer sponsorship for this position. To be considered for this role, all applicants must have the right to work and live in Nigeria permanently.<\/li>\n<li>Applications from individuals without the current right to work in Nigeria will not be considered.<\/li>\n<li>This position will be based in our Abuja office only. Applicants from outside Abuja are welcome but will need to relocate at their own expense as no relocation package is available.<\/li>\n<li>Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at:\u00a0<a href=\"mailto:accessibility@thepalladiumgroup.com\" target=\"_blank\" rel=\"noopener\">accessibility@thepalladiumgroup.com<\/a>\u00a0and we will be in touch to discuss.<\/li>\n<\/ul>\n<\/div>\n","protected":false},"author":1,"featured_media":5709,"template":"","meta":{"_promoted":"","_job_location":"Abuja (FCT)","_application":"https:\/\/palladium.csod.com\/ux\/ats\/careersite\/2\/home\/requisition\/17596?c=palladium","_company_name":"Palladium Group","_company_website":"https:\/\/graduatejob.com.ng\/","_company_tagline":"Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. 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