NGO and IGO Jobs in Nigeria

Employment Opportunities at the U.S. Mission

Employment Opportunities at the U.S. Mission, Interested and qualified candidates should see the job details and apply. Click for more Jobs at U.S. Mission

 

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

 

Employment Opportunities at the U.S. Mission

 

Job Title: USAID Maintenance Supervisor

Announcement Number: Abuja-2022-090
Location: Abuja
Hiring Agency: Embassy Abuja
Series/Grade: LE – 4005 11
Promotion Potential: LE-11
Work Schedule: Full-time – 40 hours per week

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • Employees of Mission – Nigerian Citizens and Permanent Residents only.
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details:Five (5) years renewable, estimated to start on or after November 2022

Summary

  • The Maintenance Supervisor position provides a diverse range of specialized and routine support functions to the various offices in USAID/Nigeria and Implementing Partners (IP).
  • Incumbent is responsible for materials handling, custodial services, and preparing appropriate receiving reports for the limited expendable and non-expendable supplies.
  • S/he will also provide GSO assistance, performing warehouse management duties, inventory management and other General Services functions.
  • Work Schedule:  Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: Yes
  • Relocation Expenses Reimbursed: No
  • Travel Required:
    • Occasional Travel
    • The job holder is required to perform work-related travel.

Duties
ICASS / General Service Operation – 20%:

  • The Incumbent will be responsible for the overall planning, directing, and controlling of USAID office maintenance functions, particularly the broad range of services provided under the International Cooperative Administrative Support Services (ICASS).
  • In conjunction with the Facility Maintenance Office at the Embassy, the incumbent will ensure that scheduled and nonscheduled services provided by ICASS are of high quality and that all open work orders are completed satisfactorily, and report deficiencies when they occur. Working together with the USAID requestor,
  • S/he will oversee all general services requests with ICASS in order that Mission personnel may focus on achieving programmatic objectives rather than service delivery; such services therefore under the purview of the Maintenance Supervisor will include but are not limited to the replacement of appliances and furniture, carrying out electro-mechanical repairs, replacement, and repairs of air-conditioning systems, working on plumbing related issues.

Contracting Officer’s Representative (COR) – 20%:

  • The incumbent will serve as a Contracting Officer’s Representative (COR) for the Technical Services Support Contracts where
  • S/he will interface with the daily performance and conformity of the technical requirements relating to Property and Facilities Maintenance, minor construction, repair, and preventive maintenance, upgrade, and improvement services, Office space Management, housekeeping/grounds keeping and food services. In addition,
  • S/he will serve as a Subject Matter Expert to the entire Executive Office (EXO), and other officials and staff at post for monitoring qualitative and quantitative metrics, identifying inefficiencies and sub-optimal service delivery, conducting individual and group briefing sessions, presentations, and training as appropriate, to ensure Mission achieves its service targets and service quality and efficiency is continuously improved.

Inventory Management via the Integrated Logistics Management System (ILMS) – 20%:

  • The incumbent will have custodial responsibility, and control inventory of the received items, inspect for quality and ensure that these items correspond with existing orders, as well as maintain the stock levels.
  • S/he will maintain items record, document necessary information, and utilize reports to project usage and plan against shortfalls.
  • The incumbent will receive non-expendable and expendable supplies for USAID Nigeria operations and for those of Implementing Partners (IPs). Maintenance of computerized inventories of non-Expendable supplies in the warehouse including those in the Guest House and Government Furnished Equipment (GFE) – IT items in the Integrated Logistics Management System (ILMS).

Property Management / Warehouse Operations – 10%:

  • The incumbent will supervise all aspects of Mission’s property management, including the receipt of expendable and non-expendable property and supplies, storeroom and warehouse storage, property issuance, maintaining proper stock levels for all property and supplies, tracking all non-expendable property, organizing disposal sales, performing annual inventories, preparing property-related correspondences, reports, and managing leased properties. Maintains archival files associated with all disposals, sales actions and provide this information to the supervisor.

Supervisory Control – 10%:

  • The incumbent will supervise 3 CCNPSCs.
  • S/he will provide guidance and assist in resolving problems and achieving objectives.
  • Supervise contractor teams in the performance of their scope of work, evaluates the quality of the work performed, and recommend approval/disapproval of payments for services to the Executive Office.
  • Under the direction of the Deputy EXO, provide daily general work-related guidance to contractor personnel. Will have oversight of services provided by a contractor(s) to ensure that deliverables match requested services under an existing contract.

Guesthouse Management – 10%:

  • The incumbent will manage the USAID guest house with utmost professionalism.
  • S/he will manage the guest house maintenance contract and ensure satisfactory delivery of goods and services.
  • S/he will ensure the quality of maintenance works at the guest house meets required standards.
  • The incumbent will provide guidance, monitor, and evaluate the contractor’s performance, per contract terms.

USAID Occupational Safety and Health Management Program – 10%:

  • S/he will also liaise with the Post Occupational Health and Safety Officer on all POSHO-related issues, particularly when working on Executive Office projects.
  • S/he would be required to draft Statements of Work for such and other projects. Supports the management of all warehousing facilities and ensures all safety and housekeeping policies and programs are followed.

Qualifications and Evaluations
Education Requirements:

  • Minimum of a Bachelor’s degree or its equivalent in any of the listed fields is required: Engineering (Electrical, Information Technology, Mechanical, Civil and Electrical-Electronics), Physics, Mathematics, Science Technology.
  • Professional Engineers Membership and/or Project Management Professional (PMP) Certification is required.
  • Evaluation Factors:
    • Knowledge – 15 points
    • Skills and Abilities – 10 points
    • Language Skills – 5 points
    • Interview Performance – 70 points
    • Total Possible Points: 100 points
  • Applications that do not meet the required minimum qualifications will not be scored.
  • Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application.
  • USAID reserves the right to conduct interviews with the top ranked short-listed candidates.
  • If the interview is conducted, the interview will be one of the determining factors in the final selection.

Usaid Is an Equal Opportunity Employer

  • All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor.
  • Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Qualifications

Requirements:

  • Physical Demands: The work requested does not involve undue physical demands.

Experience:

  • A minimum of five (5) years of progressively responsible hands-on experience in Electrical, Information Technology, Mechanical and Civil Engineering or related Engineering field is required.
  • Experience must include at least one year in custodial services; including the preparation of associated reports, and inventory and warehouse management.

Job Knowledge:

  • Good working knowledge of building/ground maintenance operations, including maintenance trade operational practices and procedures, including property management, inventory, and warehouse management is required.

Skills & Abilities:

  • The incumbent must demonstrate excellent administrative and customer service skills. Must be able to interact professionally and apply diplomacy in handling aggressive customers.
  • Must have the ability to work in a multicultural context and be able to work closely with all Mission staff and effectively explain procedures and requirements tactfully while gaining their cooperation and understanding.
  • Must be able to supervise and provide guidance for a sizeable number of multi-trade work forces of the contractors, ability to carry out troubleshooting and undertake remedial action on electrical and mechanical systems. Computer literacy with experience in Microsoft Office packages like EXCEL, WORD, PowerPoint, and AutoCAD is required.

Language:

  • Level IV fluency in English both written and spoken, is required. Level IV fluency in a Nigerian local language is required.

Evaluations:

  • Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below.
  • The highest-ranking applicants may be selected for an interview.

Benefits and Other Info

Benefits
Agency Benefits:

  • As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

  • Health Insurance
  • Annual Salary Increase (if applicable)
  • Annual and Sick leave
  • Annual Bonus

Allowances (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • ‘Offeror Information for Personal Services Contracts with Individuals form (AID 309-2) available at https://www.usaid.gov/forms/aid-309-2
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Marketing Statement:

  • USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.
  • For more information about USAID, visit http://www.usaid.gov

Salary
NGN15,890,203 Annually.

Application Closing Date
17th August, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

 

 

Job Title: USAID Computer Management Specialist – Deputy Systems Manager (Current Mission Employees Only) (72062022R10037)

Announcement Number: Abuja-2022-089
Location: Abuja
Supervisory Position: Yes
Promotion Potential: LE-11
Series/Grade: LE – 4005 11
Hiring Agency: Embassy Abuja
Travel Required: Occasional Travel
Relocation Expenses Reimbursed: No
Work Schedule: Full-time – 40 hours per week
The job holder is required to perform work-related travel.

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Five (5) years renewable, estimated to start on or after November 2022

Summary

  • Within the Executive Office of USAID/Nigeria, the Information Technology (IT) unit, the Deputy Systems Manager is responsible for providing computer and telecommunication support services for the Mission.
  • The IT equipment systems located at the Mission include a Local Area Network (LAN) consisting of Windows servers, multifunction printers, about 200 workstations with a user community of about 210 staff.

Duties
Network Management, Administration and Operations – 30%:

  • The incumbent serves as the Network Administrator and is directly responsible for the management and operations of the existing Local Area Network, connectivity into AIDNet and the connectivity for all other offices.
  • S/he manages server operations, user administration and access control for all server-based file repositories to maintain M/CIO policy of need-to-know access for all users.
  • The incumbent develops systems in accordance with M/CIO policies which include disaster recovery procedures, software, and user account configurations.
  • Maintains software information and manages upgrades as necessary – ensuring M/CIO approved patches and fixes are run as soon as they are identified.
  • The incumbent will remedy vulnerabilities in the M/CIO mandated period to ensure security for the mission LAN.
  • The incumbent maintains documentation of software, LAN topology and other technical material related to the network.
  • The incumbent will be responsible for maintaining a functional LAN at the USAID/Nigeria Director’s residence.

Supervision and Support – 25%:

  • The incumbent performs supervisory and management duties as delegated by the System Manager as well as the management of the IT section in the absence of the Systems Manager.
  • In addition to delegated supervisory duties, the incumbent participates in developing long-term plans to ensure that adequate hardware capacity and facilities are available to meet the requirements of new systems, establishing and implementing mission automation plans, policies, and goals, preparing the mission automation budget and procurement plan.
  • S/he makes outside contacts with vendors on matters concerning Information Systems hardware /software configurations, procurement, installation, maintenance as well as supervising the contractors wherever there is need for any equipment installation or maintenance.
  • The incumbent supports mission users on the best and optimal use of IT tools and services.

Systems Analysis, Planning, and Installation – 25%:

  • The incumbent carries out analysis of LAN usage and provides the System Administrator with recommendations.
  • The incumbent surveys the communication facilities such as routers, switches to ensure efficient and effective use.
  • The incumbent prepares specifications for ordering network communication equipment and performs troubleshooting on data communications problems arising between the Mission and AIDNet through the local ISP.
  • The incumbent manages hardware and software installation before placing equipment at user locations.
  • Designs and maintains schematic diagrams of the LAN connectivity, installs new LAN equipment, and arranges for proper connection to AIDNet.
  • Analyzes the effectiveness of systems in use and those currently in the market and recommends to the mission management the appropriate systems.
  • The incumbent is responsible for coordinating and/or developing wiring plans based on mission floor plans and equipment location. Distributes and manages the Internet Protocol (IP) addresses and coordinates the same with M/CIO
  • Incumbent develops and maintains documentation of these plans, which include lists of wiring, equipment model numbers of equipment and locations.
  • Recommends and selects the locations for equipment (servers, printers etc.) placement.
  • He/she performs the analysis of the needs in the areas of LAN equipment and software management.
  • Evaluates users’ needs to determine specific hardware/software requirements and monitors future needs and software upgrades.
  • The incumbent is fully responsible for hardware and Server replacement as needed.
  • S/he incumbent will conduct migration of data files and software of all types (program, applications, and systems) from one platform to another, when the USAID/ upgrades the working environment, or whenever a need arises.
  • The incumbent takes the lead role in office relocation of the entire LAN when a need arises.

Systems Operations, Maintenance and Upgrades – 20%:

  • The incumbent is responsible for troubleshooting the network and related peripherals.  Arranges for network repairs, and scheduled equipment maintenance.
  • S/he coordinates with local maintenance providers and the Systems Manager.
  • The incumbent carries out program modification of various applications in use to incorporate new requirements and needs in accordance with M/CIO guidelines.
  • In addition, s/he evaluates computer systems software and hardware to determine future requirements.
  • S/he designs, develops, and implements computer systems disaster recovery procedures which minimize loss of data and/or systems in accordance with M/CIO guidelines.
  • Provides consultation and coordination services for the mission’s non-technical professional staff regarding software and hardware requirements for USAID project activities.

Qualifications and Evaluations

  • Education: Minimum of B.S. in Computer Science, Electrical / Electronics / Computer Engineering, Physics, ICT, or any related discipline required. In addition, computer certifications such as A+, N+, Security+, MCSE, ITIL is required.
  • Experience:  Minimum of five (5) years of progressively responsible experience, primarily in Information Technology management and experience working in a cloud-based and client/server environment is required. Experience must include 3 years IT networking, installing and managing routers, switches, firewalls, etc. and 2 years LAN and WAN management experience.
  • Evaluations: Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview.
  • Physical Demands: The work requested does not involve undue physical demands.

Job Knowledge:

  • Thorough knowledge of automation operation concepts, analysis and management;
  • System monitoring and performance fine tuning methodologies, troubleshooting;
  • Program and data file integrity and backup strategies;
  • Disaster and recovery planning methods;
  • Performance fine-tuning; communications and networking concepts and operations;
  • Diagnosis, troubleshooting, repair and maintenance procedures and techniques;
  • Operating and maintenance concepts on UPS, AVR;
  • Relevant computer languages;
  • Operations research concepts and applications;
  • Information system procedures and standards;
  • Standard business work processes and management principles;
  • SQL, database system and documentation techniques;
  • Knowledge of the principles, techniques and methodologies involving extended relational database structure and analysis is required.

Skills & Abilities:

  • Strong interpersonal skills are required to resolve operation-related issues and to develop and maintain two-way communications and promote improved computer services.
  • The incumbent must have the ability to effectively manage, operate, repair, and maintain Mission PC/LAN and Laptop/PC hardware, software, and applications; use MS Windows Desktop and Server Family) network operating system, Ethernet connectivity, and LAN protocol.
  • The incumbent must have the ability to work outside regular office hours, on weekends and holidays, or any other days as required.
  • The incumbent must have good technical skills to trouble-shoot, diagnose, and resolve hardware and software problems, and to maximize the capabilities of computer resources.
  • The incumbent must have the ability to relate priorities to the capabilities and limitations of the computer system and components on hand, in order to determine the capability to meet support requirements; the ability to articulate system requirements to managers in order to secure support for the computer program, and to maximize opportunities for automation; and the ability to train Mission staff in the use of software programs.
  • Language:  Level IV fluency in English both written and spoken, is required.

Evaluation Factors:

  • Knowledge – 15 points
  • Skills and Abilities – 10 points
  • Language Skills – 5 points
  • Interview Performance – 70 points
  • Total Possible Points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

USAID is an Equal Opportunity Employer:

  • All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor.
  • Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Benefits and Other Info

Agency Benefits:

  • As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

  • Health Insurance
  • Annual Salary Increase (if applicable)
  • Annual and Sick leave
  • Annual Bonus

Allowance (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at: https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • ‘Offeror Information for Personal Services Contracts with Individuals form (AID 309-2) available at: https://www.usaid.gov/forms/aid-309-2′
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at: http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See: https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Marketing Statement:

  • USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world.
  • Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.
  • We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.
  • For more information about USAID, visit: http://www.usaid.gov

Salary
NGN15,890,203 / Annum

Application Closing Date
17th August, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

 

 

 

 

 

Job Title: USAID Human Resources Assistant (Current Mission Employees Only)

Announcement Number: Abuja-2022-091
Location: Abuja
Hiring Agency: Embassy Abuja
Series/Grade: LE-9
Promotion Potential: FP-5
Work Schedule: Full-time – 40 hours per week

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Five (5) years renewable, estimated to start on or after November 2022

Summary

  • The HR Assistant will provide expert guidance and will be responsible for providing the full range of personnel services and HR functions including but not limited to employee recruitment, selection, and PSC contracting, personnel management and HR administration, and overall management of training, performance management, career development related matters, and incentive awards.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Occasional Travel
  • The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

Duties
Personal Services Contractor (PSC) Contract Administration and Management 30%   :

  • Recruitment: The incumbent independently manages and oversees the recruitment and contracting processes for Personal Services Contract employees. Provides high level advice and technical guidance to the Mission Management and employees related to recruitment procedures and internal Mission policies for both local and international employees.
  • Contract Administration and Management: The HR Assistant oversees PSC contract administration and management. Being an expert in PSC contracting, the incumbent is responsible for proper implementation and application of the Federal contracting laws and Agency regulations and policies, for achieving effectiveness and efficiency of contracting operations, and ensuring fiscal integrity of the Agency’s fiscal systems. The HR Assistant is responsible for ensuring that PSC contract files are administered, managed, and maintained consistent with M/OAA guidelines governing contract management requirements.

Administration of Performance Management Program, Training, and Awards 20%:

  • Performance Management: The HR Assistant is responsible for the management of the performance evaluation program and serves as an advisor to all Mission employees and Mission Management on the employee evaluation and performance management issues. The incumbent is responsible for proper and quality implementation of the employee evaluation program within the Mission. The HR Assistant advises Mission employees and supervisors on all aspects of employee performance management such as mid cycle performance review, annual evaluation process, performance improvement plan, mentoring and coaching, and achievement recognition.
  • Training Program and Activities: The HR Assistant is responsible for the management and administration of the employee training and career development initiatives. The incumbent conducts Mission-wide assessment and analysis of the employee training needs to determine what training is required to help staff meet strategic goals and objectives and ensures these are linked to and included in their annual work plans.
  • Incentive Awards Programs: The HR Assistant manages the administration of the Mission Incentive Awards Program (IMAP) and the Agency Incentive Awards Program, including On the Spot (OTS), cash awards, honor awards, meritorious step increases, safe driving awards, and length of service awards.  The Assistant drafts memoranda to all employees providing awards information, and deadlines for submission; collects award nominations; reviews nominations with the S/EXO and the supervisor; and provides nominations to the interagency awards committee or to the Bureau AMS as appropriate.

Human Resources Administration 20%:

  • The incumbent serves as a liaison and resource person responsible for providing leadership, advice, and technical guidance to employees on all personnel matters, salary, and benefit entitlements under contracts, in accordance with the Standardized Regulations and General Provisions. Provides guidance and counsels employees in the proper implementation of HR policies and procedures.

Position Management and Positions Classification 20%:

  • Position Management and Classification: The incumbent serves as the Mission HR Advisor for position management and classification purposes acting as consultant to management, familiarizing participants, and management with the MCLASS classification structure and process and PSC benchmarking. The incumbent advises and assists employees and supervisors in preparing accurate and current position descriptions to reflect duties, responsibilities, and organizational relationships for authorized positions.

Summer Hire Program and Records Keeping 10%:

  • Summer Hire Program: The HR Assistant fully supports the HR Specialist in the management of USAID/Nigeria Summer Hires via the Mission Summer Hire Programs and is considered the Point of Contact (PoC) for information and implementation of these programs at the Mission.  For Family Member Summer Hires, the incumbent will solicit USAID offices for statements of work and coordinate with Embassy HR.
  • Records Keeping and Reporting: The HR Assistant is responsible for maintaining accurate and up to date different types of HR records on HR information systems (EAPS, OPS, ASIST, public drive, HR drive, etc.), maintaining official personnel and contract files and recruitment files. The incumbent regularly updates various Mission staffing reports and ensures that all employee and contract data and information is up to date and accurate at all times, prepares and submits periodic staffing pattern and staffing numbers and other ad-hoc HR reports to USAID/Washington and the Embassy. Prepares various reports and status updates on recruitment actions as needed.

Qualifications and Evaluations
Education Requirements:

  • Minimum of College / University studies or local equivalent in Human Resources Management, Business Administration, Public Administration, Arts / Social Sciences or a closely related field is required.

Experience:

  • A minimum of five years of progressively responsible, job related, professional-level experience in the field of human resources management, business, or public administration is required.
  • Some of the total experience must be in recruitment, position classification, personnel administration, performance management, wage administration or in a closely related field.
  • At least two years of such experience must include substantive work in an English-language work situation, in the private sector, or for a USG or other international organization is required.

Job Knowledge:

  • The Assistant must possess a detailed knowledge of or have the ability to quickly gain a thorough knowledge of, the Automated Directives System (ADS), position classification, the LES handbook, the Local Compensation Plan (LCP), 3 FAM, USAID-specific handbooks and associated-agency human resources manuals and regulations.
  • A good understanding or the ability to gain a good understanding, of the Agency Position Classification System (MCLASS) and its associated manuals is required.
  • A good knowledge of USG contracting regulations (AIDAR, ADS 309, AAPDs, etc.) and procedures is required, after appropriate training.
  • Knowledge of local labor law, standard personnel practices applicable to the full spectrum of human resources/personnel management from recruitment through retirement, prevailing practice in compensation and employment; and a knowledge of personnel administration principles and benefits for all categories of international staff in Nigeria is required.

Skills & Abilities:

  • The position requires excellent communication and organizational skills, tact and diplomacy, excellent negotiation skills, good judgment and discretion, compassion, understanding, and an interest in serving people to maintain smooth and effective working relationships with personnel at all levels.
  • Good judgment and analytical skills, to make objective decisions and present them concisely is necessary and the ability to research, interpret and apply regulations to situations is required.
  • Excellent computer skills in the use of MS Office applications and Google Suite are required. Work requires the utmost discretion in handling human relations matters, and the ability to inspire confidence and maintain confidentiality.
  • The incumbent must be able to work under pressure, and to make decisions quickly and independently when dealing with emergencies.
  • The incumbent must maintain a positive customer service orientation and be able to manage multiple priorities with minimal supervision.
  • Good customer services, interviewing and analytical skills to make objective evaluation decisions and present them concisely is required.
  • Ability to apply and interpret regulations to current situations is required.

Language:

  • Level IV fluency in English both written and spoken, is required. Level IV fluency in one Nigerian major local language is required.

Physical Demands:

  • The work requested does not involve undue physical demands.

Evaluations:

  • Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview.

Evaluation Factors:

  • Knowledge – 15 points
  • Skills and Abilities – 10 points
  • Language Skills – 5 points
  • Interview Performance – 70 points
  • Total Possible Points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

USAID is an Equal Opportunity Employer:

  • All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor.
  • Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at: https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • ‘Offeror Information for Personal Services Contracts with Individuals form (AID 309-2) available at: https://www.usaid.gov/forms
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at: http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See: https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Marketing Statement:

  • USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world.
  • Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.
  • We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.
  • For more information about USAID, visit: http://www.usaid.gov

Remuneration
N10,908,677 Annually

Agency Benefits
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Benefits:

  • Health Insurance
  • Annual Salary Increase (if applicable)
  • Annual and Sick leave
  • Annual Bonus

Allowances (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance.

Application Closing Date
17th August, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

 

 

 

 

 

 

Important Information

  • Current Mission Employees Only (72062022R10038)
  • Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement.
  • Eligible Offerors are required to complete and submit the offer form AID 309-2. (Offeror Information for Personal Services Contracts with Individuals); AND a current resume that provides the same information as AID 309-2 form.
  • Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
  • All documentation that supports or addresses the requirements listed above (e.g., certificates of education (degree), NYSC certificate/exemption etc.) MUST be attached to the application. Please note that all required documents must be received by the closing date online, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.
  • A type-written and signed application letter specifically applying for this position and addressing the minimum requirements as advertised.
  • Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors – The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

Required Documents:

  • Current Resume and AID 309-2 form
  • Signed Cover Letter
  • Relevant Certificates
  • University Transcripts
  • List of 3 References

All Applicants:

  • Residency and/or Work Permit
  • Degree (not transcript)
  • NYSC Certificate and Exemption document

Next Steps:
Selction Process:

  • After the closing date for the receipt of applications, applications will initially be screened for conformity with the minimum requirements and a short list of applicants developed.
  • Following this initial review and short listing, a Technical Evaluation Committee (TEC) will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation factors (1-3). Applications from candidates which do not meet the minimum requirements will not be evaluated.  As part of the selection process, finalist candidates will be interviewed.  Only shortlisted applicants will be contacted.  No response will be sent to unsuccessful applicants.
  • USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.
  • Applicants are required to provide three (3) reference persons who are not family members or relatives, with working telephones and email contacts. The references must be able to provide substantive information about applicant’s past performance and abilities. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the resume. Note that if an applicant had a previous position with USAID, you must list your previous supervisor as a referee.
  • Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors – The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.*

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